Guest Post: Our long time friend and associate, Linda Carter, with The Retail Management Advisors recently published this wonderful explanation of markdowns. She was gracious enough to allow us to re-post her article. This is a great summary and I highly recommend signing up for her newsletters.
A simple definition of markdowns is the difference between the original retail price and the actual selling price. Markdown dollars are calculated by subtracting the Actual Selling Price from the Original Selling Price. Markdown percent is Markdown dollars divided by Sales.
The National Retail Merchants Association adds a bit more to the definition. They define a markdown as “a reduction in the originally marked retail price of merchandise, primarily taken for clearance of poor selections, broken assortments, prior stock, for special sales events, and to meet competition.” Markdowns may be permanent or temporary. Generally, a temporary markdown is called a Point of Sale markdown and handled at the point of sale. It is only taken when there is a sale. These would include 4th of July or Back to School “sales”. If, however, the retailer made a mistake and bought too large of an assortment of umbrellas and raingear and the area suffered a drought, these items might receive a permanent markdown as the value is reduced permanently that season and the goal is to turn the merchandise into cash and get it out of the store as quickly as possible. If the permanent markdown is removed or cancelled at some later date, the retail price reverts to original selling price, the resulting amount is called a markdown cancellation, not a markup.
In the retail world, markdowns may not be liked but they cannot be avoided. They are a fact of doing business. Colors or styles unpopular with your customers will only move with significant markdowns. Of course, any time you take a “deal” and purchase three year’s inventory of socks you are taking a huge chance. What if a new fiber is introduced or a new color or design becomes all the rage and all of your sock budget is tied up in what was bought last year. If you really want to know if you have made a poor buying choice, study your markdown racks.
Over-buying is the #1 cause of excessive markdowns. Stores don’t go out of business due to high markdowns. They go out of business because they can’t move the merchandise quickly enough to bring in the required cash to meet their obligations. Stores suffering from cash flow problems may have difficulty paying their vendors on time. And how many employees will work without receiving their paycheck in a timely manner?
Also, keep in mind, the price paid for an item has nothing to do with the markdown price. Customers do not care how much the buyer paid for the merchandise. When it comes to sales and merchandise choices, a professional buyer’s only concern should be how quickly the inventory will convert to cash. Sometimes mistakes are made and those “really cute hats” that the buyers knew would sell like hot cakes just don’t. Sometimes, the only person who just loves those hats is the buyer and vendor who sold them . . . especially the vendor who knows they will not have to take them back.
From time to time, stores are reluctant to take large markdowns, and in some cases even refuse, to mark anything down below cost. The idea is that money may be lost when in reality much more is at stake by not getting cash out of slow selling stock and replacing it with new product. The only thing worse is storing merchandise year after year just to bring items out next season. Your regular customers know when you bring out the same merchandise over and over.
Generally, those markdowns relating to the customer-education factor (or just over-buying . . . again) will be permanent markdowns. These markdowns may be referred to as “backroom” markdowns, “bulk” markdowns or “permanent” markdowns. These markdowns serve to devalue the inventory for reporting purposes decreasing both insurance and taxes (if applicable). Remember, the markdown can be reversed if the circumstances change.
On the other hand, markdowns intended to stimulate sales throughout the store are usually called temporary markdowns or point of sales markdowns. These are taken when the item sells and do not devalue all inventory in that class.
Check the example below. After month 3 (see the red notation), the retailer using the retail inventory method decided the purses were not moving as expected and decided to take a permanent markdown of 25%. The inventory amount (cost and retail) decreased although no sales were recorded.
Retail Inventory Method for Markdowns |
Cost Inventory Method for Markdowns |
||||||||
Cost |
Retail |
Cost |
Retail |
||||||
Qty |
$ |
Qty |
$ |
Qty |
$ |
Qty |
$ |
||
Beginning Inventory |
– |
– |
– |
– |
– |
– |
– |
– |
|
Purchased 100 purses at $40 each |
100 |
4,000 |
100 |
10,000 |
100 |
4,000 |
100 |
10,000 |
|
Sales MO 1 (5 units) |
-5 |
-200 |
-5 |
-500 |
-5 |
-200 |
-5 |
-500 |
|
Sales MO 2 (12 Units) |
-12 |
-480 |
-12 |
-1200 |
-12 |
-480 |
-12 |
-1200 |
|
Sales MO 3 (13 units) |
-13 |
-520 |
-13 |
-1300 |
-13 |
-520 |
-13 |
-1300 |
|
Balance after 3rd mo of season |
70 |
2,800 |
70 |
7,000 |
70 |
2,800 |
70 |
7,000 |
|
Permanent MD 25% |
|
-700 |
|
-1750 |
|||||
Balance after 3rd MO of season |
70 |
2100 |
70 |
5250 |
70 |
2800 |
70 |
7000 |
Now, consider how many classifications in a store may be in this same situation. When this situation is multiplied over several classifications, the difference can be major. Who wouldn’t enjoy paying less for insurance and property taxes? This will have the most impact at the end of the year when reporting inventory values for property tax valuation. You may say the end result is virtually the same, but consider 3 months of savings in investor cost. The true savings comes in early recognition of the error and taking that permanent markdown as soon as the mistake is discovered.
In closing, the following is a list of potential reasons for markdowns from Retail Merchandise Management by John Wingate, Elmer Schaller and Leonard Miller.
Markdowns from Overbuying
– Failing to plan sales by class
– Failing to buy in small experimental quantities prior to placing large orders
– Buying more goods than needed in view of stock on hand and planned sales
– Buying the wrong styles, colors, fabrics or sizes
– Poor scheduling of deliveries
– Overdependence on a few “pet” resources
– Failure to examine incoming merchandise for quality control
Markdowns from Poor Pricing
– Setting initial mark-up too high
– Setting initial markup too low so customers are suspicious of the value
– Failure to check competitors prices for same or similar merchandise
– Deferring price reductions too long
– Making first markdown too small-a 10% or 15% markdown does not mean much today
Selling Errors leading to Markdowns
– Poor display of merchandise on the sales floor
– Failure to educate sales staff about merchandise
– Careless handling of merchandise
– High pressure selling leading to high returns
Sales policies Leading to Markdowns
– Meeting price competition
– Having special sales of regular stock
– Using special sales of promotional merchandise leading to promotional remainders
– Maintaining complete assortment through most of the season
– Having large markups coupled with large markdowns to exploit the comparative price appeal
– Taking premature markdowns
– Policy of carry-over
– Giving away free samples to customers
The Retail Management Advisors provide an affordable Open-To-Buy service to independent retailers as well as general management consulting to retail store management. For Open-To-Buy we help you set up and monitor the Open-To-Buy included in your software package or provide and process a monthly OTB for you. Other areas of focus include: budgeting, cash flow projections, incentive compensation plans, store policy manuals, procedure manuals, shrinkage control, merchandise performance review, as well as many other issues that occur in a retail environment. A new service added this year are SWAP (Share With A Peer) groups for retailers.
mary ann says
what is markdown projection factor for?
Tim Smyth says
I’m not familiar with the phrase “markdown projection factor,” but assume it references planning for markdowns. Markdown plans are important for several reasons. First, they provide a projection of loss that is inevitable for obsolescence in any business, but especially in seasonal or trending businesses. A budget of markdowns is useful for planning less costly early markdowns to help minimize the size as well as the cash flow damage. It is also important to factor in markdowns when buying. Seasoned buyers budget their open to buys in retail dollars to account for markdowns and their extent.
Let me know if I missed your question.
Linda Carter says
Tim Smyth was very correct in his answer. Another way to look at it is that when the buyer buys new merchandise at market, he or she is buying not only enough merchandise for the planned SALES (which are after the markdowns have been taken), but also for the markdowns that are taken. For example, if sales are $100,000 after $20,000 in markdowns have been taken, the store will need to buy $120,000 in new merchandise. Markdowns are a fact in retail and therefore must be acknowledged and taken into consideration when buying. I hope this helps. If any more questions, let me know.
Kellie says
Hi, I need to determine how to keep a retailer margin% whole after running a promotion (given the new sale price).
Example:
Product cost to retailer :$10
Product margin: 30%
Normal selling price $14.29
Please provide the calculation to determine how much we would need to fund to keep the retailer margin % whole given the promo sale price and fund the markdown.
Thanks !!
Tim Smyth says
Kelli,
I’m not sure I understand your question. If you pay $10 for a product and it’s normal selling price is $14.29 your initial markup is 30%. What is the markdown price? What is the normal markup for that classification of merchandise? What do you mean by fund markdowns?
I will tell you that 30% gross margins (assuming you have NO markdowns) is pretty slim to cover overhead. You must have pretty high turn rates. What type of merchandise do you carry?
Doug Melton says
Question on temporary sales markdowns – what if the vendor is fully funding the markdown in which case the reduction is not really an actual loss in margin because the new cost is less than the original cost by the amount of the “deal” that the vendor is offering. I have retailers who will not run the sale price because it blows their markdown budget and yet the vendor is fully funding the retail price reduction.
Tim Smyth says
It could be handled as a markup cancellation so it doesn’t affect either the Cumulative Markon or the Markdown Allowance. See this blog post for an entire discussion of this issue: https://www.smythretail.com/general-retailing/price-buys-retail-inventory-method/
Gijeet says
Great Post Tim. But I don’t understand the WHY retailers use the markdown amount divided by the sales amount. What’s the meaning of that ratio? I can understand the percentage off original retail but don’t understand the percentage from actual sales price. As in your example: an item selling for $100 is marked down and sold for $75. The Markdown percent is 33.33% ($25.00/$75.00). What does that 33.33% really tell me? Thanks.
Tim Smyth says
Good question. I always hate the answer that it’s because it’s always been done that way, but it is the industry norm. It’s similar to measuring shrinkage as a percentage of sales instead of inventory, but if you look at financial Profit/Loss statements, everything is measured as a percentage of sales: Expenses, Cost of Goods Sold, and Gross profit. But sales are reported on the Income Statement net of markdowns and markdowns aren’t even reported on financials. The more practical reason however, is as a measurement for Open to Buy planning it is important to plan markdowns to avoid under-buying. When planning changes to sales, planning markdowns as a percentage of those sales is really the only practical way to properly budget for them (whether you want them to increase, decrease or stay the same proportionally).
Scot Stelter says
Just a terminology question regarding the term “markdown percentage.”
You define the “markdown %” as “Markdown dollars divided by Sales.” In your example, assuming the inventory all sells at the new price, the markdown % would be 1750/5250 = 33%.
But of course, to get to that point, you took a “permanent markdown” of 25%.
The mathematical concept is simple, but the term seems almost perfectly designed to lead to miscommunication. So what does the term “markdown percentage refer to? 25% or 33%?
Tim Smyth says
Scot, in retail parlance, the markdown percent is calculated as the dollar markdown divided by the NET retail sales price (times 100). I’m not sure where you got your numbers, but as an example, an item selling for $100 is marked down and sold for $75. The Markdown percent is 33.33% ($25.00/$75.00).
You are right that this is confusing to many as the consumer sees the is as 25% off the original price. Throughout our software, we call this the “Savings %” to help clarify what you point out as confusing.
I get more frustrated by another commonly misused calculation when it is suggested that retailers get a 500% markup on something when we all know that is impossible! But that’s another post another day.